How to Scan Documents in MS Access to Ensure Safekeeping

In this article, we explain you the steps of using the MS Access application for scanning documents, and why you should do it.

If you have been using MS Access regularly, you would be well aware of the multitude of functionalities it offers. Although a lot of these happen to be ones the users are aware of, many of them are the ones that are not used so frequently, and we often end up forgetting completely about their existence. What we also forget is that what is not there by default in MS Access can be added additionally, to make using the app easier, and to perform certain tasks quicker. One such additional functionality that can be added to MS Access to make working on the application like a breeze is the scanning functionality.

We all talk about the severe amount of damage that the humans are causing to this environment, but how sincerely do we make attempts to change things? Are we even trying to become an organization that reuses and recycles paper? Or even better, does not use paper?  This might sound too good to be true, but what we are going to suggest you now, can very much help you in bringing about a positive change.

Scanning through MS Access for Safekeeping

Although there is not a very frequent need of printing documents when using MS Access, there can anytime be a need where you need to share or store documents for safekeeping. In this kind of a situation, scanning them can be of great help. This allows storing them in a safe place from where they can be accessed whenever needed.

To make use of the Access app for scanning, you first need to add a scan button to the Access screen. This is the only procedure that you need to learn before you can start scanning through the app. The steps for adding a scan feature to Access screen are given below.

1. Go to any of your Access forms, and click on the Scan option that is there.
2. In the appearing screen, you will have to decide the location for saving the document, you can choose a central location on your server.
3. This is where the scanner screen will appear, asking you to select the scanner that you want to make use of. The greater the number of scanners attached to your computer, the greater will be the list of options.
4. Start the scan, once it is done, you will find the document has been saved on the server in the form of a PDF.
5. A link to this scanned document will automatically be stored in the database. This will allow you to easily retrieve the document at a later stage.

Why you should Scan Access documents

Apart from all the paper that you will be able to save in this act, this also helps you save all that time that you usually spend scanning documents manually and then saving them. With the use of scan option inside the app, it will not only scan automatically but also store a link to the same in your database.

All data stored in MS Access is vulnerable to crashes. A database crash can leave you with a corrupted Access file and you will need a specialized tool like DataNumen Access Repair to correct the situation.

Author Introduction:

Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and excel recovery software products. For more information visit www.datanumen.com