How to Auto Highlight the Important Emails You Haven’t Replied in Outlook

Outlook Data Recovery, Outlook Solutions January 11, 2018

So as to remember to reply the important emails, you may wish Outlook to show the vital emails you haven’t replied in a specific manifest color to highlight them. Now, this article will teach you how to get it.

Have you ever missed any important emails and not replied them in time? If you have been suffered such issues, maybe you will hope that Outlook can highlight the important emails that you haven’t replied. Now, in the followings, we’ll guide you to achieve it with VBA. Provided that you’re unfamiliar with VBA, please refer to my previous article – “How to Run VBA Code in Your Outlook” meanwhile.

Auto Highlight the Important Emails You Haven’t Replied

  1. At the very beginning, access VBA editor via “Alt + F11” in Outlook.
  2. Then, in the new window, copy the code below into the “ThisOutlookSession” project.
Private WithEvents objSentFolder As Outlook.Folder
Private WithEvents objSentMails As Outlook.Items
Private objInbox As Outlook.Folder

'On startup, auto update the replied status of the emails in Inbox
Private Sub Application_Startup()
    Set objSentFolder = Outlook.Application.Session.GetDefaultFolder(olFolderSentMail)
    Set objSentMails = objSentFolder.Items
    Set objInbox = Outlook.Application.Session.GetDefaultFolder(olFolderInbox)
    Call UpdateRepliedStatus(objInbox)
End Sub

'After sending an email, auto update the replied status of the emails in Inbox
Private Sub objSentMails_ItemAdd(ByVal Item As Object)
    If Item.Class = olMail Then
       Call UpdateRepliedStatus(objInbox)
    End If
End Sub

Private Sub UpdateRepliedStatus(ByVal objFolder As Outlook.Folder)
    Dim i As Long
    Dim objMail As Outlook.MailItem
    Dim objRepliedProperty As Outlook.UserProperty
    Dim strRepliedStatus As String
 
    'Write the replied status to a new user property of emails
    For i = objFolder.Items.Count To 1 Step -1
        If objFolder.Items(i).Class = olMail Then
           Set objMail = objFolder.Items(i)
 
           Set objRepliedProperty = objMail.UserProperties.Find("Replied", True)
           If objRepliedProperty Is Nothing Then
              Set objRepliedProperty = objMail.UserProperties.Add("Replied", olText, True)
           End If
 
           strRepliedStatus = objMail.PropertyAccessor.GetProperty("http://schemas.microsoft.com/mapi/proptag/0x10810003")
           If (Not (strRepliedStatus = 102)) And (Not (strRepliedStatus = 103)) Then
              objRepliedProperty.Value = "No"
           Else
              objRepliedProperty.Value = "Yes"
           End If
 
           objMail.Save
        End If
    Next
End Sub

VBA Code - Auto Update Replied Status of Emails

  1. After that, move cursor into the “Application_Startup” macro and hit “F5”.
  2. Later, close this window.
  3. Subsequently, follow the steps below to create a conditional formatting rule for items in Inbox.
  • First off, switch to “Inbox” folder.
  • Then, turn to “View” tab and click “View Settings”.
  • In the new dialog box, click “Conditional Formatting” button."Conditional Formatting"
  • In the next “Conditional Formatting” dialog box, click “Add” and enter a name for the new rule, such as “Not-replied Important Emails”.Create New Conditional Formatting Rule
  • Later, click “Font…” button and set the font style and color in the popup “Font” dialog box.Set Font
  • After specifying font, hit “Condition…” in “Conditional Formatting” dialog box.
  • Subsequently, in the “Filter” screen, on “Advanced” tab, add two filters.
  1. “Importance” > “equals” > “High”
  2. “Replied” > “is (exactly)” > “No”Add Two Filters
  • Ultimately, click a series of “OK” to save this formatting rule.
  1. After you return to Inbox, all the important emails which you haven’t replied have been highlighted in the specific font and color.Highlighted Important Emails You Haven't Replied

Don’t Be Slack in Outlook Data Protection

Myriad users still hold the thoughts that data corruption will never occur to them. In reality, such ideas are totally wrong and risky. Most of time, a tiny mistake can result in data loss with ease. For instance, if you accidentally click on a malicious link in unknown emails, your Outlook file may be virus infected and even become damaged. Hence, you should keep cautious all the time in data protection, such as persisting in regular PST backup and preparing a potent fix tool, like DataNumen Outlook Repair, which can fix Outlook issues in a jiffy.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including recover mdf and outlook repair software products. For more information visit www.datanumen.com

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