8 Best Word Product Requirements Document Template Sites (2024) [FREE]

1. Introduction

In the ever-evolving digital age, any business or organization involved in the creation and management of software products or any complex projects can benefit immensely from the use of Product Requirements Document (PRD). The purpose of a PRD is to outline the product’s purpose, features, functionality, and behavior, providing an extensive scope giving all stakeholders, from development teams to investors, a clear image of the envisioned product.

1.1 Importance of Word Product Requirements Document Template Site

A Word Product Requirements Document template site is a resource that simplifies the process of creating a PRD by providing pre-formatted Word document templates that can be easily downloaded and customized to meet the specific needs of a project. These template sites save significant time and ensure that all major project aspects and product requirements are covered, lowering the risk of missing crucial data. They can also provide a consistent format and structure for all your product requirements documentation, promoting better understanding and communication among team members. Combined with the familiar and versatile Microsoft Word platform, these template sites form a powerful tool for project managers and product developers.

1.2 Objectives of this Comparison

The aim of this comparison is to help you identify the most suitable Word Product Requirements Document Template site for your needs. Our evaluation will assess multiple sites based on several factors including the user-friendliness of the site, the usefulness and variety of templates offered, customer support and any noteworthy features or drawbacks. By the end of this comparison, you should have a clearer idea of which PRD template site is best tailored to your product management needs.

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2. Aha! PRD Templates For Product Managers

Aha! is a reputable provider of PRD templates, targeting specifically the needs of product managers. It offers comprehensive guides and templates which not only assist in documenting requirements but also provides valuable insights into requirement management. What sets Aha! apart is its emphasis on strategic roadmapping, helping product managers to streamline product launch and lifecycle efforts.

2.1 Pros

• Extensive Guidance: Aha! provides extensive guides and resources alongside its PRD templates, making it an excellent option for new product managers who need additional support to construct their product requirements documents effectively.
• Strategic Focus: The templates provided by Aha! heavily focus on the strategic product roadmapping, helping teams keep an eye on the bigger picture while detailing specific product requirements.
• User-friendly Interface: The Aha! PRD Template website has an intuitive and user-friendly interface, making it easy to browse and download the templates.

2.2 Cons

• Overwhelming for Beginners: While the extensive resources can be a plus, beginners may find the sheer volume of information to be overwhelming.
• Narrow Focus: The templates are heavily focused towards the product management lens, which might not cater to project managers with different industry or project requirements.

3. Smartsheet Product Requirement Document (PRD) Templates

Smartsheet, a platform known for enhancing project management and collaboration, offers valuable PRD templates suitable for various project scales. The site offers a collection of free, downloadable templates, leaning towards simplicity and clarity, making them a favourite for teams looking for clear, concise documentation.

3.1 Pros

• Wide Variety: Smartsheet offers a good range of PRD templates, catering to different project scales and types. This ensures teams can find something tailored to their specific needs.
• Easy to Use: The templates provided by Smartsheet are designed for ease of use. They are simple, clear, and concise, making it easy for teams to fill in the necessary information without complications.
• Free to Use: All the PRD templates provided by Smartsheet are free to download and use, making it an excellent option for small businesses or startups on a budget.

3.2 Cons

• Basic Design: While simplicity is a strength, the basic design of Smartsheet’s PRD templates may be less appealing for teams who prefer more visually engaging and comprehensive templates.
• Lack of Guidance: There is a lack of in-depth guidance or support related to how to use the templates or best practices for a PRD. This could be a limitation for teams looking for more support in documenting product requirements.

4. ProjectManager Product Requirements Document Template

ProjectManager.com provides a variety of project management templates, including PRD templates. The templates focus on creating comprehensive and well-structured documents that can guide the product development process effectively from the conceptual stage through to deliverables and finally, post-launch reviews.

4.1 Pros

• Comprehensive and Detailed: The PRD templates offered by ProjectManager.com are comprehensive and detailed, ensuring that all potential aspects of product requirements are covered.
• Focus on Project Lifecycle: The templates are designed with an emphasis on the complete project lifecycle. This includes not only the creation and development phase but also the delivery and post-launch review stages, making them very effective for thorough project planning.
• User-friendly: The templates are set out in a clear way and are easy to fill out, making them practical and straightforward to use.

4.2 Cons

• Too Much Detail: For fast-paced or smaller projects, the high level of detail in these templates could be unnecessary or overwhelming. Thus, it may take some time to trim down or customize the templates to fit specific project needs.
• Limited Variety: The website does not offer a wide range of PRD templates. So, it might be a bit limited for teams that require more variety.

5. Hustle Badger’s PRD Template

Hustle Badger offers PRD templates that emphasize simplicity, prioritizing ease of understanding over extensive detail. The templates are designed to streamline the documentation process and effectively guide product teams through the planning and execution stages of product development.

5.1 Pros

• Simplicity: This PRD template is simple and straightforward, making it incredibly user-friendly and easy to grasp for teams new to the product development process.
• Relevance: The templates cut the unnecessary details and focus on the most relevant and crucial information, promoting clarity and saving time.
• Choice of Formats: Hustle Badger offers templates in multiple formats, including Word, making it easy for teams to choose the format they are most comfortable using.

5.2 Cons

• Lack of Detail: The simplicity and straightforwardness of the templates might not cater to complex projects that need extensive detail.
• One-Size Approach: The templates do not offer much flexibility in terms of customization, which could be restrictive for projects with unique needs.

6. Sample Templates Requirement Document Samples In MS Word

SampleTemplates.com offers a wide array of templates, including those for Requirement Documents. These templates are designed for Microsoft Word, offering a good balance between simplicity and comprehensiveness, thereby making project management less overwhelming.

6.1 Pros

• Vast Collection: SampleTemplates.com offers a wide variety of document templates, making it a versatile resource for product teams and project managers alike.
• Easy Navigation: The website is organized in a simple, user-friendly manner, which makes it easy for first-time users to navigate and find exactly what they’re looking for.
• Microsoft Word-focused: The templates are designed specifically for Microsoft Word, ensuring that users can take advantage of all the features that Word offers.

6.2 Cons

• Generic Designs: The templates offered on this site can be rather plain and not visually appealing. They might lack a professional look, which may not be suitable for formal or official documentation.
• Lack of Guidance: There is minimal guidance on how to best use the templates, which could be an issue for users who are new to document creation.

7. Volumetree Product Requirements Document [+ Free Template Inside]

Volumetree provides a free product requirements document template with a strong focus on effective writing techniques. This resource is more than just a template; it’s a guide that teaches users how to write a powerful and effective PRD from scratch, making it a valuable asset for product managers and development teams.

7.1 Pros

• Informative and Educational: Volumetree not only provides a PRD template but also guides its users on how to write effective product requirement documents. This educational approach adds value and helps users enhance their skills.
• Free Template: The provided template is free to download and use, which is ideal for small businesses or startups with limited budget.
• User-friendly: The step-by-step guidance and easy-to-follow template structure make this resource user-friendly, even for those new to writing product requirement documents.

7.2 Cons

• Lack of Variety: Volumetree offers only one PRD template, which may not cater to all project types or industry-specific needs.
• Time-consuming: For those in a hurry or with tight deadlines, the educational approach may be time-consuming, as it promotes learning and understanding over immediate template use.

8. Notion PRD: Product Requirements Doc templates

Notion.so provides a variety of PRD templates designed to be versatile and comprehensive. Known for its collaborative and customizable platform, Notion templates are convenient for teams looking for a dynamic way to manage product requirements documentation.

8.1 Pros

• Collaborative: Notion’s platform is designed to foster collaboration, making it ideal for teams that require active input and communication when crafting their product requirement documents.
• Customizable: Notion templates offer a high level of customization, giving teams more creative liberty to adapt the PRD to their specific needs.
• Comprehensive: The PRD templates provided by Notion cover a wide range of requirements, ensuring that all crucial aspects of your product are documented.

8.2 Cons

• Learning Curve: While customization can be a benefit, it can also carry a steep learning curve, which might prove challenging for users who are new to the Notion platform.
• Internet Reliance: As Notion is a cloud-based tool, continuous internet access is required. This might prove to be an inconvenience for those preferring offline work.

9. Template.Net Product Requirements Document

Template.Net presents a wide array of document templates, including those specifically for Product Requirements. Known for its extensive library of professionally designed templates, Template.Net is a resource-rich platform, addressing diverse project needs.

9.1 Pros

• Extensive Library: Template.Net offers an extensive library of templates. The platform caters to diverse documentation needs, making it easier to find exactly what users are looking for.
• Professionally Designed: The templates are designed by professionals and stand out with their high-quality designs and organized layout. This brings an elevated level of professionalism to your product requirements documentation.
• Easy to Use: The website has an easy-to-navigate interface and the templates are simple to customize, making Template.Net a user-friendly tool for constructing product requirements documents.

9.2 Cons

• Paid Access: A significant portion of the templates are premium, meaning, they are not accessible without a subscription.
• Overwhelming Choices: The vast number of options can be overwhelming and time-consuming to sift through, especially when searching for a specific style or type of template.

10. Summary

10.1 Overall Comparison Table

Site	Template Count	Features	Price	Customer Support
Aha! PRD Templates For Product Managers	Multiple	Extensive guidance, strategic focus, user-friendly interface	Free, but upgradable via subscription	Website-based support
Smartsheet Product Requirement Document (PRD) Templates	Several	Wide variety, easy to use, clear and concise design	Free	Website and e-mail support
ProjectManager Product Requirements Document Template	Limited	Comprehensive and detailed templates, project lifecycle focus, user-friendly interface	Free	Website-based support
Hustle Badger’s PRD Template	Multiple	Simplicity, relevance, choice of formats	Free	Website-based support
Sample Templates Requirement Document Samples In MS Word	Wide Variety	Vast collection, easy navigation, Microsoft Word-focused	Free	Website-based support
Volumetree Product Requirements Document [+ Free Template Inside]	One	Informative and educational, free template, user-friendly	Free	Website-based support
Notion PRD: Product Requirements Doc templates	Several	Collaborative, customizable, comprehensiveness	Free, but upgradable via subscription	Website and e-mail support
Template.Net Product Requirements Document	Wide Variety	Extensive library, professionally designed, easy to use	Free but with paid premium options	Website and e-mail support

10.2 Recommended Template Site Based on Various Needs

Based on our comparison, each template site has its unique strengths, and the choice of a template site would greatly depend on your needs.

• If you’re a new product manager and need in-depth guidance, consider Aha! and Volumetree.
• If you prefer simplicity and easy navigation, Smartsheet and Hustle Badger would be good options.
• If you’re working on extensive and detailed projects, ProjectManager would be beneficial.
• For an extensive variety of templates, consider Sample Templates and Template.Net.
• For templates with collaborative and customization features, Notion.so is a great platform to consider.

11. Conclusion

11.1 Final Thoughts and Takeaways for Choosing a Word Product Requirements Document Template Site

Choosing the right PRD template site is essential for effective product management. The decision should be based on the specific needs and objectives of the project, as well as the team’s familiarity and skill level with product requirement documentation.

For beginners, a template site that provides extensive guidance, such as Aha! or Volumetree, may be most beneficial. However, these platforms may not provide adequate variety for those who need to cater to diverse project types.

Conversely, platforms like Sample Templates and Template.Net offer a wide variety of templates but might not provide enough guidance for those new to the process. Therefore, teams should carefully weigh the pros and cons of different template sites to make an informed decision.

The key is to remember that the purpose of a Word Product Requirements Document Template site is to simplify the process of documenting product requirements effectively, allowing teams to focus more on the product development process itself.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a powerful tool to fix PSD image files.