Some elements in Word document are unnecessary and can ruin your formatting. In this article, we will look at 3 simple ways to remove these items from your Word document in batches.
Word comes with a numerous of useful items to format your page, such as text, images, carriage return and page breaks. However, some of the elements in a Word document are duplicate and unnecessary. To save your space and nicely format you page, you can refer to the following 3 method.
Method 1: Delete Duplicate Texts
When editing in Word, you often want to remove the duplicate text from your document. For example, you may have a large word document with a lot of email addresses, many of which are duplicate entries. To delete these repeated entries in batches, you can adopt the following steps:
- On the “Home” tab, click “Replace” in the “Editing” group. Also, you can open the dialog with shortcut key “Ctrl + H”.
- Word displays the “Replace” page of the “Find and Replace” dialog box. Then, type the text that need to be deleted in the “Find what” box, and type nothing in the “Replace with” box. Finally, click “Replace all”.
Method 2: Remove Blank Lines in Batches
When you copy a large portion of text from a web page into your Word document, you may find all blank lines are also pasted into your document. Of course, you can manually delete them, but it is troublesome and time-consuming for large document. Take a look at the following method, you will be able to delete blank lines in batches.
- Click “Replace” or press shortcut key “Ctrl + H”.
- A dialog box appears, enter “^p^p” in the “Find what” box, and enter “^p” in the “Replace with” box. Lastly, click “Replace all”.
Method 3: Replace Unnecessary Manual Line Breaks
Sometimes, you may need to pasting-in a notepad or website into your Word document. If you just copy the text and paste it straight in, you will often get some unwanted effects, for example, you get lots of manual line breaks (break by “Shift + Enter”). In this section, we will mention how to replace the unnecessary manual line breaks with the carriage return (break by “Enter”).
- Click “Replace” or press shortcut key “Ctrl + H”.
- In the following dialog, input “^l” in the “Find what” box, and input “^p” in the “Replace with” box. Then, click “Replace all”.
Retrieve Data from Damaged Word File
As we can see, in Word, there are so many useful tips which we can utilize to make our life easier. However, in our daily life, we cannot possibly avoid a power failure or computer malfunction, which will then cause the corruption of Word files and loss of important data. To recover your data from damaged Word files, your best bet is a powerful word repair tool. With advanced technology, this tool offers fairly high recovery rate, so that data loss is minimized.
Author Introduction
Kelly Zhao is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit www.datanumen.com