3 Quick Ways to Select All Footnotes in Your Word Document

Word Document Recovery, Word Solutions March 8, 2017

In this article, our focus is to show you 3 quick ways to select all footnotes at once in your Word document.

Now let’s take a look at the reasons of selecting all footnotes:

  1. Format all footnotes. It’s necessary to set all footnotes in the same formatting to make a document appear more professional.
  2. Create a reference list or bibliography. Sometimes, we prefer to create a reference list or bibliography based on existing footnotes. Then we would need to select and even export them to somewhere else.

To our knowledge, footnotes are usually not stick to each other at the same place. As a result, some people might find it difficult to select all of them in one move. If any, this post provides you just the methods you need.

Method 1: Use “Ctrl+ A”

  1. Firstly, put your insertion pointer inside footnote area.
  2. Next press “Ctrl+ A”. You will find all footnotes are in selection then.Effect of pressing "Ctrl+ A"

Of course, if you decide to select all footnotes just after viewing them all, this “Ctrl+ A” way is applicable. As for how to view them all, you can read this linked article: 3 Ways to View All Footnotes at Once in Your Word Document

Method 2: Use the “Select” Command

If all footnotes texts are taking the same or similar formatting, then you can follow the bellowing steps:

  1. To begin with, place your cursor inside the footnote area.
  2. Then click “Home” tab.
  3. Next click “Select” in “Editing” group.
  4. And choose “Select Text with Similar Formatting” on the drop-down menu.Click "Home"->Click "Select"->Click "Select Text with Similar Formatting"

Method 3: Use VBA Codes

  1. First off, click “Developer” tab.
  2. Then click “Visual Basic” command. Or press “Alt+ F11” instead to open the VBA editor.Click "Developer"->Click "Visual Basic"
  3. Next click “Normal” on the left column.
  4. Click “Insert”.
  5. And choose “Module”. Then you have inserted a new module under the “Normal” project.Click "Normal"->Click "Insert"->Click "Module"
  6. Now double click on the module to open coding space.
  7. Next paste the bellowing macro there:
Sub SelectAllFootnoteTexts()
  Dim objDoc As Document
  Dim objRange As Range
 
  Set objDoc = ActiveDocument
 
  If objDoc.Footnotes.Count <> 0 Then
    Set objRange = objDoc.Footnotes(1).Range
    objRange.WholeStory
    objRange.Select
  End If
End Sub
  1. Last but not the least, click “Run” or hit “F5”.Paste Codes->Click "Run"

Fix Damaged Word Documents

Generally, when a file gets damaged, we can always employ the built-in repairing tool in Word to try to solve the problem. Yet, sometimes if you are out of luck, then you might need to consider utilizing a third-party tool to recover Word.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair Excel corruption and pdf repair software products. For more information visit www.datanumen.com

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