3 Practical Ways to Insert Footnotes or Endnotes for Texts in Text Boxes

Word Document Recovery, Word Solutions May 3, 2017

In today’s article, we are delighted to show you 3 practical ways to insert footnotes or endnotes for texts in text boxes.

By default, Word doesn’t support footnotes or endnotes in text boxes. Yet, contents in text boxes can be really important which requires footnotes or endnotes to explain them in details. Then it would be nice to have some workarounds, enabling us to achieve the object.Insert Footnotes or Endnotes for Texts in Text Boxes

Following are 3 effectual solutions:

Method 1: Convert Text Boxes to Frames

  1. First off, you need to save the docx file in doc format by clicking “File” tab.
  2. Then click “Save As” to trigger “Save As” window.
  3. Find a save location and choose “Word 97-2003 Document” for saving type and click “Save”.Choose "Word 97-2003 Document"->Click "Save"
  4. In the “Microsoft Word Compatibility Checker” box, click “Continue” tab to proceed.Click "Continue" Tab
  5. Now your docx file is displayed in compatibility mode. Click on the outline of target text box to select it.
  6. Then right click and choose “Format Text Box” option.Right Click on Text Box Outline->Choose "Format Text Box"
  7. In the box open, click “Text Box” tab first.
  8. Next click the “Convert to Frame” button.
  9. And click “OK” in the confirmation box open next.Click "Text Box" Tab->Click "Convert to Frame"->Click "OK"

Now the text box has been converted. And you are free to insert footnote or endnote for the texts there. Here is a possible effect:Footnote and Endnote for Texts in Text Box

Method 2: Insert Cross-reference in a Text Box

  1. To start with, insert a footnote or endnote in the main document outside text box. For example, we here insert a footnote for text “DataNumen Word Repair”. Enter footnote texts in note area.
  2. Next put insertion pointer inside text box at the place where the footnote reference actually goes and click “References” tab.
  3. Click “Cross-reference” command to open the same name dialog box.
  4. There choose “Footnote” from the drop-down menu of “Reference type”.
  5. Choose “Footnote number (formatted)” from the drop-down menu of “Insert reference to”.
  6. Next, go to select the footnote you need to refer.
  7. Lastly, click “Insert” in “Cross-reference” dialog box.Insert Footnote in Main Document->Put Cursor inside Text Box->Click "References"->Click "Cross-reference"->Choose "Footnote"->Choose "Footnote Number(Formatted)"->Select a Footnote->Click "Insert"

As you may notice, there are 2 instances of the same footnote reference in your document. To avoid any confusion, you can choose to format the reference in main document as hidden text.

To do so, just follow these steps:

  1. Select the reference and press “Ctrl+ D” to open “Font” dialog box.
  2. Check “Hidden” box.
  3. Finally, click “OK”.Select "Reference Number"->Press "Ctrl+ D"->Check "Hidden Box"->Click "OK"

Method 3: Use a Table

Instead of using text box, you can insert a table, inside which you are able to insert footnote or endnote.

  1. Firstly, click “Insert” tab then “Table” command.
  2. Next click “Insert Table” option on its drop-down menu.
  3. In the box open, enter 1 for both number of Columns and rows.
  4. Then click OK” to insert table of 1 row and 1 column.Set Table Size->Click "OK"
  5. Next copy and paste texts from text box into table cell.
  6. Lastly, adjust the size of table cell accordingly.

Face with Hard Word Issues

Now and then, you are likely to face with all kinds of issues occurring in Word. Some of them can lead Word to dead. Then you will be in dire need of a Word repair tool to help you with problem fixing.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xlsx recovery and pdf repair software products. For more information visit www.datanumen.com

Comments are closed.