In this article, we will talk about 3 effective ways to extract comments from your Word document for various purposes.
Generally to have other people commented on our Word document is a vital part of our office work. But the problem is that sometimes comments can make your file look like a huge mess. Moreover, you may need these comments yet want they no part of your file. It is therefore we have the following three methods for you to enable you to export comments from your Word file so you can separate them with document.
Method 1: Copy Comments Out
- Firstly, place your cursor before a comment.
- Then press “Shift+ Ctrl+ Down arrow” to select the comment.
- And repeat step 2 several times if you want to select multiple comments below the first one too.
- Now right click the comment you just select.
- And choose “Copy” option on the list-menu.
- Next right click on a blank document where you plan to store the comment.
- Now choose one paste option.
Following is an example getting comments by choosing “Keep Text Only” paste option.
Method 2: Save Word Document as Web Page
- First and foremost, open the Word document with comments.
- Then click “File” tab.
- Next click “Save As” option.
- Now in “Save As” window, first choose a save location.
- Then name the file.
- And choose “Web Page” as save type.
- Next click “Save” button.
- Now at the location where you just save the file, there are a file folder and a web page file with the same name. Just open the web page file.
- At the bottom of the page are all comments from the file. You can select one or all comments.
- Finally repeat from step 5 to step 7 in method 1 to extract comments.
Method 3: Save List of Markup in XPS Format
In case you want to print only the markup on your Word document, you can use this method.
- Similarly, open the Word document.
- Then click “File” tab.
- Next click “Print” option.
- And on the right side, choose “Microsoft XPS Document Writer” for “Printer”.
- Then choose “List of Markup” in “Settings”.
- Now click “Print”.
- And the “Save the file as” window will pop up. Choose a save location for the file first.
- Then type in “File name” text box.
- And click “Save” button.
- Next go to the place where you save the file. And click the file so you can see all the markup on the document, such as below:
Comparison of 3 Methods
| Methods | Advantages | Disadvantages |
|
Copy Comments Out |
You can extract both one and multiple comments from your document. | 1. You have to press keyboards for several times in order to select multiple comments.
2. You cannot extract the user’s name and marking time. |
|
Save Word Document as Web Page |
1. All comments are collected together, so you can quickly select them.
2. You can extract the name of the comment maker. 3. You can have the file in original format. |
1. You have to manually copy comments and paste them on another document.
2. You have to remember the file save location. 3. You cannot extract the user’s marking time. |
|
Save List of Markup in XPS Format |
1. You can extract all markups on a document, including comments, Header and footer changes, etc.
2. You can get not only the comments content but also the user’s name and marking time. 3. You can have the file in original format. 4. You can get all comments at one go. |
You have to remember the file save location. |
File Loss Happens All the Time
To sum up, in this article, we discussed 3 methods to extract comments. Yet two of them involves saving file in other formats. This operation definitely increases the risk of damaging files. So when it happens, you need to recover Word doc with a specialized tool.
Author Introduction:
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel file repair and pdf repair software products. For more information visit www.datanumen.com