2 Methods to Count the Members in Your Outlook Contact Group

Outlook Data Recovery, Outlook Solutions December 20, 2016

In face of a large contact group, you must desire to figure out how many members are there in this group on earth. This article will teach you two quick methods.

Actually, with more and more contacts added into a contact group, you will feel it difficult to manage and control. At this point, you may hope to find out how many members the contact group contains. However, Outlook doesn’t come along with a native feature for counting. Thus, you have to make use of other means. Here we will introduce two methods in detail.

Method 1: Save the Contact Group as Text File

  1. At first, launch Outlook and turn to Contacts pane.
  2. Pitch on the target contact group and then go to “File” menu and select “Save As” option.Save As
  3. Then in the new popup dialog box of “Save As” window, you ought to select a destination folder and then change the “Save as type” to “Text Only” and click “Save” button at bottom.Save the Contact Group as Text Only
  4. Subsequently, locate the text file in the destination folder and open it by Notepad. You should remove the top four lines.Remove the top four lines
  5. After that, you can move your cursor to the last line. Finally, you can get the total number of members as per the “Ln” in the status bar, like the following screenshot:Count as per the startus bar

Method 2: Create a “Count” Button with Outlook VBA

  1. Firstly, go to “Developer” tab and click on “Visual Basic” button.
  2. Then open a new module and copy the following VBA codes in it.
Sub CountContactGroupMember()
    Dim obApp As Application
    Dim olSel As Selection
    Dim ConGroup As DistListItem
    Dim strMsg As String
    Dim nRes As Integer
 
    Set obApp = Outlook.Application
    Set olSel = obApp.ActiveExplorer.Selection
 
    If olSel.Count Then
       Set ConGroup = olSel.Item(1)
       strMsg = "This contact group " & Chr(34) & ConGroup.DLName & Chr(34) & " includes " & ConGroup.MemberCount & " members in total."
       nRes = MsgBox(strMsg, vbOKOnly + vbInformation, "Count Contact Group Members")
    End If
End Sub

Copy and Paste the Codes in a New Module

  1. After that, exit the “Visual Basic” window and then proceed to add the macro to the Quick Access Toolbar. You can go to “File” > “Options” > “Quick Access Toolbar” to achieve it in quick time.Add Macro to Quick Access Toolbar
  2. Eventually, you can go back to Contacts pane. Then select the contact group and hit the button in the Quick Access Toolbar. A new message will pop up. It will tell you the number of members in the contact group. It looks like the following screenshot:Count Contact Group Members

Comparison of the 2 Methods

Methods Advantages Disadvantages
Method 1 It is easy to operate. If you want to count the members of several contact groups, you have to save all the groups as text file. It will be very troublesome.
Method 2 You can reuse it to count the members of contact groups whenever you want It demands you to change the macro settings in “Trust Center” firstly.

Keep an Outlook Repair Tool Handy

Due to the fact that Outlook is susceptible to errors and corruptions, it is highly suggested that you have to make a regular backup for your Outlook data. Therefore, you will be able to recover corrupt Outlook mail with utmost ease. Moreover, you had better get hold of an experienced repair tool, like DataNumen Outlook Repair. It will come in handy when you encounter a serious Outlook crash.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair SQL mdf corruption and outlook repair software products. For more information visit www.datanumen.com

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