1. Introduction
Microsoft Outlook, a product of Microsoft Office, is one of the most preferred and widely used emailing systems across businesses and other forms of professional organizations. It stores all types of data such as emails, contacts, calendars, tasks, notes, journals, etc. But, sometimes you may face some complications while working with MS Outlook that require a set of additional tools for management, repair, or data conversion.
This article introduces you to some of the best Outlook tools that act as assistants for better data management and performance optimization in Microsoft Outlook. We will explore these tools in detail, provide an overview of their main features, and describe the situations in which they can prove to be of utmost utility. The aim is to guide you towards an efficient and productive use of Microsoft Outlook.
Let’s delve into the world of Outlook tools that can enhance your experience with MS Outlook.
2. DataNumen Outlook Repair
DataNumen Outlook Repair, widely known for its efficiency, is a powerful tool used for the recovery of your corrupted or damaged Outlook PST files. This repair tool, often considered a lifesaver, aids in the retrieval of all possible emails and contents within the PST files, effectively minimizing the loss of data.
2.1 Features
- Extensive Recovery: DataNumen Outlook Repair is proficient in recovering MS Outlook mail messages, folders, posts, appointments, meeting requests, contacts, distribution lists, tasks, task requests, journals, and notes from damaged PST files.
- Support for Large Files: It supports both oversized 2GB PST files and those even larger, eliminating the problem of file size limitations.
- Data Accuracy: With its advanced technologies, this tool guarantees the recovery of much more data than any other similar tools in the market, maintaining high data accuracy.
- Versatile Compatibility: The tool is compatible with all versions of Microsoft Outlook from 97 to 2019.
- Resilience: Even if your PST file password is lost or forgotten, DataNumen Outlook Repair can process and recover the file contents seamlessly.
3. CubexSoft Outlook Duplicate Remover Tool
The CubexSoft Outlook Duplicate Remover Tool is a sophisticated and comprehensive solution designed to help users effectively deal with duplicate data present in their Outlook profile. This software works efficiently across all versions of Microsoft Outlook, helping you save time by eliminating unnecessary data redundancy and streamlining your files for better performance.
3.1 Features
- Thorough Scanning: The tool can scan the entire Outlook profile, including all mailboxes, folders, and sub-folders, to detect duplicate items.
- Diverse Data Processing: It removes duplicate emails, calendars, contacts, tasks, notes, and journals without any limitation.
- Multiple Modes: The software offers two options: Within Folder Mode and Across Folder Mode. This allows users to remove duplicate items either from a specific folder or from the entire Outlook profile.
- Safe Operation: Removal of duplicate entries causes no data loss or alteration, ensuring the original data integrity.
- Filter Finesse: Users can utilize filter options based on different criteria like sending date, receiving date, subject of email, etc., providing more focused and effective removal of duplicates.
4. MS Outlook Tools PST Merge Software
MS Outlook Tools PST Merge Software is a sophisticated software package developed to simplify the process of merging multiple PST files into a single file. This can be particularly useful for individuals or organizations managing a large number of PST files, helping to improve organization and efficiency.
4.1 Features
- Comprehensive Merging: This utility can merge multiple types of data such as emails, tasks, notes, journals, contacts, calendars, etc., effectively reducing data clutter.
- Duplicate Entry Removal: It boasts an intelligent capability to eliminate duplicate data while merging, ensuring a neat and clean merged PST file.
- Merge or Join: The PST Merge Software provides you with the flexibility to either merge similar folders into a single PST file or join PST files by creating a new folder for each PST file.
- Encrypted PST Files: Even if your PST files are password protected, this tool can merge them seamlessly without requiring decryption.
- Compatibility: The software supports all versions of MS Outlook (2000, 2003, 2007, 2010, 2013, 2016, 2019) and is operable on all Windows platforms.
5. MS Outlook – Outlook Converter
MS Outlook Converter is a superior tool that allows users to convert personal storage table (PST) files into multiple file formats. This software from MS Outlook Help brings effectiveness and simplicity together, making it easy for users to convert and export their Outlook data to other formats for a variety of uses.
5.1 Features
- Versatile Conversion: The tool supports conversion to a diverse range of file formats, including MSG, EML, PDF, HTML, TXT, and MHT, providing users with superior versatility.
- Preserves Data Integrity: During the conversion process, the tool maintains the original hierarchical folder structure, ensuring that your data remains organized exactly as it was.
- Smart Preview: Users can preview all PST file items before converting, allowing full control over the conversion process.
- Batch Conversion: The software supports the conversion of multiple PST files at once, saving you time and effort.
- Compatibility: MS Outlook Converter is compatible with all versions of MS Outlook (including 2019) and is operable on Windows 10/8.1/8/7 and all lower versions.
6. Yodot Outlook Backup
Yodot Backup for Microsoft Outlook is a powerful tool designed to safeguard your Outlook data. This software enables you to create a backup of all important Outlook items like emails, contacts, tasks, notes, and more, providing a safety net against data loss due to hardware failure, accidental deletion, or any other unforeseen circumstances.
6.1 Features
- Complete Backup: Yodot Outlook Backup allows you to backup all your Outlook data, including emails, contacts, calendar items, journals, tasks, rules, alerts, RSS feeds, etc.
- Automatic Backup: The software provides the option for automatic backup at regular intervals, ensuring your data is always up-to-date.
- Migration Capability: It simplifies the process of migrating your Outlook data from one computer to another or from one version of Outlook to another.
- Restoration: In case of data loss, Yodot Outlook Backup can restore your entire Outlook profile with a simple click. It also provides the option to restore individual items as per user requirement.
- Compression: This tool compresses backup archives to save disk space and provides password protection to secure your backup files from unauthorized access.
7. Shoviv Outlook Suite
The Shoviv Outlook Suite is an all-in-one tool designed to manage and optimize various aspects of Microsoft Outlook. This powerful software addresses and resolves numerous issues related to Outlook email management, ranging from data recovery to data conversion, and much more.
7.1 Features
- PST Repair: The suite can efficiently repair damaged or corrupt PST files, allowing you to recover all mailbox items like emails, contacts, calendars, etc.
- Data Conversion: It provides the feature to convert PST files to new PST, MSG, EML, and vCal formats. This broadens the compatibility of your data.
- Add-on Management: Shoviv Outlook Suite can add PST files, OST files, Office 365 mailboxes, Live Exchange Server, and EDB files in an Outlook profile.
- Fast Data Processing: With its advanced algorithms, the tool can process multiple PST files simultaneously, saving users a significant amount of time.
- In-built Search Option: You can swiftly find any item or information from the data with its integrated search mechanism.
8. MeisterTask – Outlook Project Manager
The MeisterTask add-in for Outlook is a tool designed to integrate project management within your email workflow. This powerful add-in allows you to turn your emails into tasks and transfer them directly to your projects on MeisterTask, making the process of project management seamlessly incorporated into your daily email routines.
8.1 Features
- Email-to-Task Conversion: MeisterTask allows you to convert your emails into tasks and directly transfer them into your MeisterTask projects. No more toggling between windows or software.
- Task Details: With a single click, you can specify task details, such as the assignee, due date, and task description, right from your Outlook inbox.
- Contextual Information: Any email converted into a task always maintains a link back to the original email for context, ensuring important communication isn’t lost in translation.
- Updates at a Glance: You can view all tasks related to a thread directly within Outlook without the need to open MeisterTask separately.
- Synchronized Workflow: Any task created or updated in Outlook gets automatically synced to MeisterTask, ensuring a streamlined workflow.
9. Email Tracker for Outlook by Mailsafe
Email Tracker by Mailsafe is a cutting-edge tool designed to ensure an enhanced level of transparency when it comes to email delivery and correspondence. This tool integrates seamlessly with your Outlook email, allowing you to track email openings and link clicks, which offer valuable insights into your email communications.
9.1 Features
- Email Tracking: The software empowers you with real-time alerts whenever a recipient opens your email, helping you ensure your communications are being received and viewed.
- Link Tracking: In addition to email openings, the tool tracks when a recipient clicks on any link in your email, providing detailed insights into your email engagement metrics.
- Detailed Reports: Get comprehensive reports on your tracked emails and clicks to assess the performance of your communication strategy.
- Intuitive Interface: Email Tracker’s interface is simple yet effective, ensuring a smooth user experience. It integrates perfectly with the Outlook interface for seamless usage.
- Privacy-Focused: Email Tracker by Mailsafe upholds strict privacy standards, ensuring that no content from the email body or attachments is ever stored or shared.
10. Xobni for Outlook
Xobni for Outlook is a powerful add-in that helps you manage your contacts and conversations more effectively. Standing for ‘inbox’ spelled backwards, Xobni astutely organizes your Microsoft Outlook data, making it easier to find emails and contacts.
10.1 Features
- Contact Management: Xobni automatically creates rich profiles for every person you’ve emailed, complete with their photo, job title, company details, email history, and social network updates.
- Email Search: It offers super-fast search of all email and attachments, enabling you to find anything in your inbox quickly and easily.
- Email Analytics: Xobni provides you with statistics about your email habits, such as how many emails you get from a person, how quickly you reply, and more.
- Social Network Integration: The tool pulls information from social networks like LinkedIn and Facebook to provide you with more information about your contacts.
- Cloud Sync: Your Xobni contacts, and How You Know graph are automatically updated and synched across Xobni Cloud, Xobni for Outlook, and Xobni for BlackBerry, providing a seamless user experience no matter where you are.
11. Aryson Outlook PST to PDF Converter
Aryson Outlook PST to PDF Converter is a notable solution designed to turn your Outlook PST files into PDF documents. This robust tool assists you in converting your emails, along with their attachments, into a more universally accessible and secure format, adding flexibility to your stored email data.
11.1 Features
- Direct Conversion: The tool allows you to convert Outlook PST Emails into PDF Format directly without requiring Adobe Acrobat.
- Batch Conversion: It supports the batch conversion of PST files to PDF, which saves time and allows efficient processing of multiple files at once.
- Attachment Preservation: Aryson Outlook PST to PDF Converter maintains the integrity of attachments, converting them along with the respective email into the PDF format.
- Data Integrity: The tool safeguards the hierarchy of the email folder and the data integrity after converting it into PDF file format.
- Compatibility: It’s compatible with all versions of MS Outlook and can be run on Windows OS based systems.
12. Stellar PST Password Recovery Tool
The Stellar PST Password Recovery Tool is a robust software developed to retrieve lost or forgotten passwords for Microsoft Outlook’s PST files. This highly versatile tool comes in handy when you forget a password protecting a sensitive PST file, helping you seamlessly carry on with your tasks without any data loss or insecurity.
12.1 Features
- Instant Recovery: It swiftly recovers PST passwords so users can access their mail quickly without delay.
- Multiple Passwords: The software can provide up to six passwords for a single PST file, offering chances to recall and match the original password.
- Non-destructive: This tool only recovers passwords without altering or damaging the data within the PST file, ensuring the integrity of your data.
- Compatibility: Stellar PST Password Recovery Tool is compatible with all versions of Microsoft Outlook, ranging from the outdated 2000 version to the latest 2019 version.
- Interface: The tool boasts a straightforward interface that doesn’t require technical expertise to operate, making it user-friendly for individuals of all levels.
13. Conclusion
In this rapidly transforming digital landscape, email communication management becomes crucial, and Microsoft Outlook has been serving as a reliable platform for many individuals and businesses. However, working with Outlook often calls for additional tools to optimize productivity, manage data, reinforce security, improve organization, and enhance performance.
The comprehensively discussed tools in this article, from recovery to management and data conversion, are designed to enhance user productivity and efficiency by providing comprehensive solutions to common issues faced by Outlook users.
In conclusion, whether you are an individual user, a small business, or a large organization, having these tools in your repertoire can help you make the most of Microsoft Outlook, ultimately enhancing your overall emailing and scheduling activities. Always remember, the right tool can not only empower your Outlook application but also significantly improve your productivity and efficiency.
Author Introduction:
Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including product to repair PowerPoint files.