11 Best Convert MSG to PDF Tools (2025) [FREE DOWNLOAD]

PDF Solutions, Software Reviews April 18, 2024

1. Introduction

1.1 Importance of Convert MSG to PDF Tool

MSG is a file format used by Microsoft Outlook and Exchange to store email messages, calendar events, and other items. While MSG files are a common standard for storing email data, the format is not widely supported outside of Outlook. As a result, many users find it difficult to open and view MSG files on devices where Outlook is not installed, making it challenging to work with these types of data.

That’s where the importance of the Convert MSG to PDF tool comes in. The tool seamlessly converts MSG files to the universally recognizable PDF file format, which can be opened on virtually any device, thus ensuring the accessibility of the data they contain. These tools retain the exact structure, format, and attachments of your original Outlook MSG file after converting it to PDF, so you don’t lose any information throughout the conversion process.

1.2 Fix PDF Files

A great tool to fix PDF files is also vital to all PDF users. DataNumen PDF Repair is recommended:

1.3 Objectives of this Comparison

The primary goal of this comparison is to help you determine which Convert MSG to PDF tool is the best fit for your needs by analyzing and comparing key aspects of several market-leading tools. We will provide a brief introduction to each tool, along with a respective list of pros and cons. By the end of this guide, we aim to present a comprehensive view of the performance, ease-of-use, features, and limitations of each tool.

Such information will serve as a valuable resource to assist both individual users and businesses in making an informed decision when choosing an MSG to PDF conversion tool. Whether you prioritize speed, accuracy, user interface, or additional features, this comparison will help you find the tool that meets your specific requirements.

2. PDFen

PDFen is an online tool specifically designed to perform various file conversion tasks, including the conversion of MSG files to PDFs. It aims to offer a simple, user-friendly interface for users of all skill levels. PDFen gives you the ability to not only convert your MSG files but also merge and edit them to fit your specifications before saving them in PDF format.

2.1 Pros

Online platform: Being an online tool, PDFen don’t require any software download or installation. This makes the tool accessible from any device with a web browser, offering immense convenience to the users.
Easy to use: The webpage interface is fairly intuitive and easy to navigate. It offers a straightforward process to upload, convert, and download your files.
Additional functionalities: Apart from converting MSG to PDF, PDFen also supports the merging of multiple files into one PDF and provides basic editing capabilities.

2.2 Cons

Limited Free Use: While the tool is free to a certain extent, it imposes certain limitations on the file size and number of conversions. To bypass these restrictions, a paid upgrade is required.
Dependence on Internet: Since PDFen is purely an online tool, it’s performance and speed is affected by the stability and speed of your internet connection. In case of poor connectivity, the conversion process can be slow or may even fail.
No Offline Access: Because it is a web-based tool, you cannot use PDFen when there’s no internet access, which may hinder its use in certain circumstances.

3. Zamzar MSG to PDF

Zamzar MSG to PDF is an online conversion tool that lets you transform your MSG files into PDF documents effortlessly. It’s part of a broader range of file conversion services offered by Zamzar, a platform celebrated for its reliability and ease of use.

3.1 Pros

Multiple File Conversions: Zamzar supports not just the conversion of MSG to PDF files, but also a broad range of other file conversion options, making it a versatile and comprehensive tool.
Simple Interface: The process to upload MSG files and convert them into PDFs is straightforward and easy, even for less tech-savvy users, thanks to its intuitive interface.
Email Notification: Once the conversion process is complete, Zamzar sends an email notification to your inbox with a link to download your converted files, a feature that can be useful for large files that take significant time to convert.

3.2 Cons

Size Limitation: With the free version, you can only convert files up to a certain size. Larger files require a paid subscription.
Slow Conversion: Depending on the server load and file size, the conversion process can sometimes be slow, especially for larger files.
Limited Free Use: The free version of Zamzar has limitations on the number of daily conversions, and to lift these restrictions you need a paid subscription.

4. Total Mail Converter

Total Mail Converter by Coolutils is a dedicated software designed to manage email conversions effectively. Apart from MSG to PDF, it supports a multitude of conversions, making it a suitable tool for a wider array of applications. It also offers advanced tweaks for output files, enhancing its utility.

4.1 Pros

Batch Processing: Offers the capability to convert multiple MSG files in a single batch swiftly, which is beneficial for users dealing with large volumes of files.
Advanced Features: This software includes options to add headers and footers, page counters, or dates to its converted files, providing the user with greater flexibility.
Versatility: Total Mail Converter supports various conversion formats beyond MSG to PDF, increasing its versatility and utility.

4.2 Cons

Require Installation: Unlike online tools, Total Mail Converter needs to be downloaded and installed, which might not be preferred by some users.
Paid Software: Total Mail Converter does not have a free version, this might be a hindrance for users looking for free conversion solutions.
Interface: The interface could be overwhelming for some users due to its advanced settings and options.

5. ZOOK MSG to PDF Converter

ZOOK MSG to PDF Converter is a standalone software that offers a quick and easy solution to convert MSG files to PDF. This tool focuses on maintaining the integrity of the data and keeping the original formatting and structure fully intact during the conversion process.

5.1 Pros

Data Integrity: ZOOK MSG to PDF Converter is designed to keep original formatting and structure intact, so your converted files retain their original layout and contents.
Batch Conversion: This software supports the conversion of multiple files simultaneously, which helps to save time when handling large quantities of files.
Standalone Software: It doesn’t require the installation of MS Outlook for MSG to PDF conversion, providing great convenience to users who do not have Outlook installed.

5.2 Cons

Software Installation Required: ZOOK MSG to PDF Converter requires software installation, which could be a drawback for those who prefer online tools.
No Free Version: Although a demo version is available, full functionalities are unlocked only in the paid version, potentially limiting its accessibility for users looking for a free solution.
Interface: The interface, while functional, lacks some modern design elements, which might not appeal to certain users.

6. AConvert MSG to PDF

AConvert MSG to PDF is an online based conversion tool that offers a quick solution for converting MSG files to PDF. It’s an easy-to-navigate platform which supports multiple file conversions, including but not limited to a large variety of document, ebook, image, icon, video, audio and archive conversions.

6.1 Pros

Free to Use: As an online tool, AConvert MSG to PDF is entirely free to use with basic features.
No Software Installation: As an online tool, it does not require any software download, offering convenience and saving storage space.
Supports Multiple Formats: In addition to MSG to PDF conversion, it supports a large variety of different file conversions, giving it added versatility.

6.2 Cons

File Size Limitations: There are limitations in the file size that can be uploaded and converted in the free version.
Dependent on Internet Connection: As an online tool, the speed and performance of conversions is dependent on the speed and stability of the user’s internet connection.
Advertisements: Being a free tool, you might encounter advertisements on the webpage which might be distracting for some users.

7. PCVARE MSG to PDF Converter

PCVARE MSG to PDF Converter is a specialized conversion software that enables users to convert MSG files to PDF in an easy and straightforward way. It’s designed with a focus on simplicity and effectiveness, delivering accurate conversion results with minimal fuss.

7.1 Pros

Data Preservation: PCVARE MSG to PDF Converter maintains the data structure, metadata, and attachments of the original MSG files, ensuring no data loss throughout the process.
Quick Processing: The software is capable of converting multiple files at once, drastically boosting its processing time.
Wide Compatibility: PCVARE’s tool is compatible with all Windows platforms, making it a convenient choice for a large number of users.

7.2 Cons

Software Installation: Unlike web-based platforms, this tool requires installation on a computer, which may not be convenient for all users.
Cost: The software is not free, and to unlock all its functionalities you need to purchase the full version. This might be a barrier for some users, especially those on a tight budget.
No Mac Support: The software does not cater to Mac users as it only runs on Windows systems, limiting its user base.

8. ReliefJet Essentials

ReliefJet Essentials is a comprehensive tool that provides a multitude of features related to email processing, including the ability to convert MSG files to PDF format. Designed for Microsoft Outlook, it acts as a convenient add-on providing users with many extra functionalities right in their familiar Outlook interface.

8.1 Pros

Outlook Integration: Designed as an add-in for Outlook, it integrates seamlessly into the user’s regular work process within the familiar Outlook interface.
Multiple Features: It’s more than just an MSG to PDF converter—it includes a variety of other email-related tools and features, enhancing its overall value.
Batch Processing: It can process multiple MSG files simultaneously, making it remarkably efficient in handling large volumes of data.

8.2 Cons

Complexity: With its numerous features and functionalities, the learning curve can be steep for new or non-technical users.
Cost: Although it offers a free limited version, full access to all features comes with a cost.
Requires Outlook: Being an add-in for Outlook, this tool requires Outlook to be installed and properly configured on the computer for it to work. This limitation can be a hurdle for users who do not have Outlook installed.

9. GroupDocs MSG to PDF Converter

GroupDocs MSG to PDF Converter is an online conversion tool which provides a simple and efficient solution for users who want to convert MSG files to PDF. With a user-friendly interface, this tool removes any complex steps, making the conversion process quick and straightforward.

9.1 Pros

Ease of Use: GroupDocs offers an intuitive interface that simplifies the conversion process, making it easy for users of all levels of technical expertise.
Online Tool: As an online tool, no software installation is required, saving storage space on your computer and allowing access from any system with an internet connection.
Quick Conversion: GroupDocs MSG to PDF converter can process files quickly, ensuring your transformed files are ready in no time.

9.2 Cons

Internet Dependence: This converter is dependent on an internet connection. The speed and stability of conversions may be affected by your internet connection.
Size Limitation: There may be limitations on the size and number of files you can convert at once, depending on the service level you are using.
Less Features: While its simplicity is a strong point, some users might find it lacking advanced features found in dedicated software solutions.

10. PDFConvertOnline Email to PDF

PDFConvertOnline Email to PDF is an online-based converter tool that allows the conversion of a range of email file types, including MSG, to PDF. It aims to provide a stress-free conversion experience with minimal user effort.

10.1 Pros

Free to Use: PDFConvertOnline Email to PDF converter is a free online-based service that does not require any payment.
No Installation Required: As an online tool, it eliminates the need to download or install any software, saving users on storage space.
Simple Interface: The user interface is quite straightforward, allowing users to quickly convert their MSG files without any hassles.

10.2 Cons

Internet Dependency: Being a web-based tool, any conversion process would entirely depend on the stability and speed of the users’ internet connection.
File Limitations: There may be limitations in terms of the size and quantity of the files that can be converted at one time.
Lack of Advanced Features: This tool lacks some advanced features, like batch processing or file editing, that are available in some other dedicated converter tools.

11. SysTools MSG to PDF Converter

SysTools MSG to PDF Converter is a software application that specializes in the conversion of MSG files. It focuses on delivering a straightforward user experience along with accuracy and swift conversion. This tool also offers additional features to enhance the converted PDF documents.

11.1 Pros

Batch Conversion: SysTools MSG to PDF Converter supports batch processing of MSG files, facilitating the quick conversion of numerous files simultaneously.
Additional Features: Along with conversion, this tool provides other beneficial features like ability to save individual MSG files to PDFs and bulk export emails.
No Outlook Installation Needed: This tool does not require MS Outlook to be installed in the system, making it practical for users without Outlook.

11.2 Cons

Software Installation: As this is a software tool, it requires downloading and installing onto your system.
Cost: While a demo version is available for free, utilizing the full capabilities of the software requires purchase of the full version.
Interface: The user interface, though functional, may appear outdated to some users.

12. Sysinfo MSG Converter Tool

Sysinfo MSG Converter is a dedicated tool built to convert MSG files into various file formats, including PDF. In addition to conversion, the tool also provides various helpful features like email filtering and selective file conversion.

12.1 Pros

Multiple Format Conversion: The tool supports converting MSG files into a wide variety of formats, including PDF, enhancing its versatility.
Advanced features: It possesses additional facilities like email filtering for selective conversion and maintaining the folder hierarchy of MSG files.
Easy Interface: Sysinfo MSG Converter provides an easy-to-use, intuitive interface that guides the user through the conversion steps with ease.

12.2 Cons

Software Installation: Being a software tool, users need to download and install it on their system which may not be convenient for all users.
Paid Tool: To access all its advanced features, users need to purchase the paid version. A free demo is available but it has limited features.
Compatibility: This software is only compatible with Windows-based systems, making it unusable for Mac or Linux users.

13. Summary

13.1 Overall Comparison Table

Tool	Features	Ease of Use	Price	Customer Support
PDFen	Conversion, Merging and Editing	Easy	Free & Paid	Good
Zamzar MSG to PDF	Multi-file Conversion	Easy	Free & Paid	Good
Total Mail Converter	Advanced Features, Batch Processing	Moderate	Paid	Good
ZOOK MSG to PDF Converter	Data Integrity, Batch Conversion	Easy	Paid	Good
AConvert MSG to PDF	Multi-format Conversion	Easy	Free	Moderate
PCVARE MSG to PDF Converter	Data Preservation, Batch Processing	Easy	Paid	Good
ReliefJet Essentials	Outlook Integration, Multiple Features	Moderate	Paid	Good
GroupDocs MSG to PDF Converter	Quick Conversion	Easy	Free	Moderate
PDFConvertOnline Email to PDF	Quick Conversion	Easy	Free	Moderate
SysTools MSG to PDF Converter	Batch Conversion, Additional Features	Moderate	Paid	Good
Sysinfo MSG Converter Tool	Multiple Format Conversion, Advanced Features	Easy	Paid	Good

13.2 Recommended Tool Based on Various Needs

Based on our evaluation, for users who value ease of use and free cost, PDFConvertOnline and AConvert are recommended as they offer quick conversions and are easy to handle. For users with high volume of MSG files and advanced needs, products like SysTools MSG to PDF Converter and Total Mail Converter would be more suitable. For those who prioritize data integrity, ZOOK MSG to PDF Converter and PCVARE MSG to PDF Converter are recommended as they ensure original formatting is preserved. In the end, the choice of tool would depend on the users’ specific needs and priorities.

14. Conclusion

14.1 Final Thoughts and Takeaways for Choosing an Convert MSG to PDF Tool

Each MSG to PDF converter tool discussed in this guide has its own unique attributes and potential drawbacks. As such, the most suitable tool greatly depends on individual or business needs. When choosing a tool, it is essential to consider factors such as ease of use, data integrity, speed, conversion capabilities, and cost.

For quick and simple conversions, free online tools may be the best choice. For more complex needs, such as batch processing, added features, and data preservation, paid software may be a valuable investment. Remember, what works best for one may not be the optimal choice for another. Prioritize your needs, assess each tool’s capabilities, and do not hesitate to try out multiple options until you find the one that perfectly suits your requirements.

In conclusion, we hope this guide serves as a valuable resource in assisting you to make an informed decision when selecting an MSG to PDF converter tool.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a powerful PowerPoint PPTX recovery tool.