11 Best Compress Excel File Tools (2024) [FREE]

1. Introduction

In the modern data driven world, the use of Microsoft Excel has become indispensable to many businesses and professionals. Excel is widely utilized for its superb capabilities in capturing, analyzing, and visualizing various kinds of data. This extensive use often results in creation of large files that can become cumbersome to manage, share, or store. This is where compress Excel file tools come into play.

1.1 Importance of Compress Excel File Tool

Compress Excel file tools are critical in minimizing the size of Excel files without losing the quality of the data therein. These tools use specialized algorithms to reduce the size of files, thereby making them easier to handle, share and store. This process can be particularly beneficial for organizations as it can help in saving valuable storage space, speeding up the process of sharing large files, and improving the overall productivity and efficiency.

1.2 Objectives of this Comparison

The main objective of this comparison is to explore and evaluate different compress Excel file tools available on the market. Each of these tools have their unique features, pros, and cons. By comparing them side by side, this guide aims to provide an in-depth review that will assist you in choosing the most suitable tool for your specific requirements. This comparison will take into account various aspects such as the level of compression, the ease of use, the safety features, the quality after compression and other factors that may influence your decision.

1.3 Excel Repair Tool

You also need a good Excel repair tool to handle damaged Excel files. DataNumen Excel Repair is commonly used:

2. WeCompress Online File Compressor

WeCompress Online File Compressor is a cloud-based tool that offers a simple and efficient way to compress Excel files. The service is completely online, meaning no software installs are needed. Just upload your files, perform the compression, and download the compressed file.

This tool provides the option to compress a variety of files including Excel, Word, Powerpoint, and more. It utilizes advanced algorithms to achieve compression and maintains a commendable level of quality in the reduced file. It’s a user-friendly tool with a clear and easy-to-navigate interface.

2.1 Pros

• Online convenience: Being a completely online tool, it can be accessed and used from any device with an internet connection.
• No software downloads: With no required software installations, users can save considerable time and storage.
• Wide range of file support: This tool not only compresses Excel files but also other file types such as Word, PowerPoint.
• Easy to use: The user interface of WeCompress is simple, making the tool straightforward to navigate and utilize.

2.2 Cons

• Internet dependency: Without a stable internet connection, users won’t be able to use the tool to its full potential.
• No offline mode: As everything is done online, there is no possibility of compressing files in offline mode.
• Limited control over compression: User cannot adjust the level of compression, the tool controls the amount of size reduction.

3. ClipCompress Compress Excel Files

ClipCompress is an online service for compressing Excel files. With a simple and user-friendly interface, it allows for quick compression of files to an optimal size without any noticeable degradation in quality.

This tool is completely web-based and has a dedicated option for compressing Excel files. It is developed with a strong emphasis on preserving maximum file quality during the compression process. The process to compress a file includes uploading the file, letting the tool compress it and then downloading the compressed file.

3.1 Pros

• Excellent compression quality: ClipCompress uses advanced compression algorithms which ensure that the compression does not result in any notable loss of quality.
• User-friendly interface: The service provides an intuitive and easy-to-navigate interface for compressing files.
• No registration required: Users can start compressing files without needing to create an account or sign in, making the tool more accessible.

3.2 Cons

• Internet Dependence: As it is an online service, users must have internet connectivity to use this tool.
• Lack of adjustable settings: The service does not allow users to customize the level of compression based on their specific needs.
• Slow on large files: If a file is considerably large, the compression process could take a longer time than with other tools.

4. FileFormat Compress Excel File

FileFormat Compress Excel File is an online tool that specializes in reducing the file size of spreadsheets without sacrificing quality. It offers a smart compression technique to achieve file reduction.

This tool focuses primarily on Excel files, providing a dedicated environment for compression. It uses smart techniques to reduce the file size by removing unnecessary data and retaining the original structure and content of the Excel file. No installation is required which makes it convenient and handy.

4.1 Pros

• Dedicated Excel file compression: FileFormat primarily targets Excel file compression which ensures better optimization for smaller file sizes.
• High Quality: The tool uses advanced algorithms to ensure high quality is maintained after compression.
• No Installation Required: Being an online tool, no software installation is necessary, making it convenient to use from any device connected to the internet.

4.2 Cons

• No Offline Mode: Users must have internet to use this tool as it does not provide offline service.
• Ad Interruptions: The tool’s webpage includes ad content which can be distracting and irritating for some users.
• Cannot Handle Very Large Files: The tool struggles to effectively compress very large Excel files and may crash or process slowly.

5. NXPowerLite Desktop

NXPowerLite Desktop is a versatile and efficient desktop application for reducing the size of large Excel files, among other types of files like PowerPoint, Word, JPEG images, etc. It is revered for its advanced functionalities and strong performance.

NXPowerLite Desktop offers a robust set of features to manage and achieve high levels of compression for Excel files without compromising on data quality. It provides a solution for large Excel files which often become unmanageable. It simplifies the process of file sharing and uploading by reducing the file size, ensuring higher transfer speeds and lower storage needs.

5.1 Pros

• High Compression rate: NXPowerLite Desktop is known for its high compression rate, significantly reducing file size.
• Wide File-Type Support: The tool can handle a variety of file types including Word, PowerPoint, and JPEG images, in addition to Excel files.
• Offline Availability: Being a desktop tool, it allows for offline compression of files, providing flexibility and constant access.

5.2 Cons

• Software Installation Required: Unlike online services, NXPowerLite requires installation on a desktop which might not be convenient for all users.
• Paid Software: The tool is not free and requires a purchase, which might be a drawback for users seeking free solutions.
• Steep Learning Curve: The tool’s multiple functionalities may make it a bit complex to use for beginners.

6. FILEminimizer Office

FILEminimizer Office is a dedicated desktop-based application designed to compress PowerPoint, Word, and Excel files effectively. Its aim is to reduce file size without sacrificing quality.

FILEminimizer Office is an optimal solution for those seeking to compress their office files, especially those dealing with large Excel files. The tool uses smart compression technology that maintains the original file format and eliminates the need for zipping. The application is well-designed and user-friendly, which makes the compression process easy and efficient.

6.1 Pros

• High Quality Compression: FILEminimizer ensures that no important content of the file is lost during compression.
• Wide File-Type Support: The tool compresses word processing documents, spreadsheets, and presentations without changing their original format.
• Usability: The tool’s simple and intuitive design makes it easy to use even for beginners.

6.2 Cons

• No Free Version: FILEminimizer Office does not offer a free version, and users may need to purchase it to use its features.
• Software Installation Required: As it’s a desktop application, it requires installation, which could be inconvenient for some users.
• No Online Mode: The tool does not have an online mode which restricts its usage to the device where it is installed.

7. Aspose Compress Excel Files

Aspose specializes in providing online apps for manipulating and converting a multitude of document formats, including their Compress Excel Files tool. This online tool allows users to compress Excel files without sacrificing the data quality.

Operating primarily via a web-based interface, Aspose Compress Excel Files tool is designed to reduce the size of your Excel files with just a few clicks. Its advanced algorithms ensure high-quality compression, and the tool’s usability makes it ideal for both beginners and professionals.

7.1 Pros

• Simple User Interface: Aspose offers a straightforward and user-friendly interface.
• Online Accessibility: Being an online tool, it can be accessed from any device having an internet connection. There is no need for any software installation.
• Quality Maintenance: It utilizes smart compression techniques to reduce the file size without any noticeable loss in quality.

7.2 Cons

• Requires Internet: Being an online-only tool, it requires a stable internet connection for its operation.
• No Manual Control: The tool automatically compresses the files and does not offer any manual control over the level of compression.
• Lack of Advanced Features: Some users might find the tool’s feature set quite basic compared to some other tools in the market.

8. PdfCandle Compress Excel File

PdfCandle Compress Excel File is an online service dedicated to reducing the file size of Excel spreadsheet documents. It offers a user-friendly method to compress Excel files quickly and conveniently.

PdfCandle is completely web-based, allowing users to compress their Excel files anywhere they have an internet connection. The tool excels in balancing the reduction of file size with the maintenance of information quality, ensuring the compressed files retain their usability. Its design is focused on ease of use, offering a simple upload-compress-download method of file compression.

8.1 Pros

• User-friendly Interface: The service offers an intuitive interface, making it easy to use for users of all levels of experience.
• No Installation Required: As an online service, it does not require any software installation, offering flexibility and convenience to the user.
• Efficient Compression: PdfCandle efficiently reduces the size of Excel files while maintaining a high level of data quality.

8.2 Cons

• Internet Dependency: Being an online tool, you need a stable internet connection to use the service effectively.
• Limited Compression Control: The user does not have control over the level of compression applied to the file.
• No Additional Features: The tool’s basic functionalities might be less appealing to professionals looking for more advanced compression options.

9. CloudPresso Compress Excel File

CloudPresso offers an online Excel file compression service that significantly reduces Excel file sizes while maintaining high quality. It provides a secure environment for users to compress their files without worrying about data loss or theft.

CloudPresso’s Compress Excel File service runs entirely on the cloud, requiring no downloads or installations. The tool promises a secure compression process, ensuring the compressed files retain their original quality. Given its cloud-based nature, it provides global access and compatibility across different devices.

9.1 Pros

• High Quality Compression: The tool ensures high-quality file compression, maintaining original content.
• Secure Compression: Compressed files are protected with strong security measures to prevent data breach.
• Accessible and Convenient: The tool is easy to use and accessible from anywhere with internet connection.

9.2 Cons

• Internet Dependency: Without a stable internet connection, the tool’s effectiveness declines significantly.
• File Size Limitation: There might be limitations on the maximum allowable file size for compression with the free version.
• No Control Over Compression Level: Users cannot manually adjust the level of compression applied to their Excel files.

10. ReduceFileSize Excel Compressor

ReduceFileSize Excel Compressor is an online tool specifically designed to diminish the size of Excel files to a manageable extent. It allows users to compress large Excel files into smaller ones with ease and efficiency.

ReduceFileSize Excel Compressor leverages advanced compression algorithms to successfully decrease Excel file sizes while retaining the original data quality intact. Designed for web-based functionality, this efficient tool requires no installation, making it particularly convenient for users to access at any time and from anywhere with internet connectivity.

10.1 Pros

• Simple to Use: The tool offers a user-friendly interface that makes it easy for users of all levels of experience to quickly compress Excel files.
• Quality Compression: The tool retains the excellent quality of the original data while compressing the file size.
• No Installation Required: As a web-based tool, it can be accessed without any software installation, providing a hassle-free user experience.

10.2 Cons

• Internet Dependent: Without a good internet connection, the tool’s functionality becomes significantly limited.
• Limited Advanced Features: While its simplicity is commendable, power users may find the tool’s feature set insufficient for their needs.
• Limited Control Over Compression: The tool does not provide users with the ability to adjust the level of compression according to their specific needs.

11. pdfFiller Compress Excel File

pdfFiller Compress Excel File is a robust online tool that allows users to compress Excel files easily and conveniently. It also offers features that extend beyond just basic file compression.

pdfFiller is a versatile online platform that provides users with a wide range of document management services, including the ability to compress Excel files down to 100KB. The tool allows users to shrink large Excel files into a smaller, more manageable sizes while maintaining the quality and integrity of the original data.

11.1 Pros

• Multi-functional Tool: Beyond just compressing Excel files, pdfFiller offers a wide range of document management functionalities.
• User-friendly: The tool’s interface is easy to navigate, ensuring a smooth user experience.
• Quality Compression: pdfFiller uses advanced algorithms to reduce file size without compromising data quality.

11.2 Cons

• Internet Dependency: Being an online platform, it requires a stable internet connection to work properly.
• Paid Service: While it offers a free trial, long-term use requires a paid subscription.
• Limited Customization: Users lack the ability to adjust compression levels to their specific needs.

12. Sheetize Compress Excel File

Sheetize Compress Excel File offers an online platform for easy and efficient Excel file compression. It’s designed to decrease file size while maintaining data integrity and quality.

Sheetize is an online tool that primarily aids in decreasing the size of Excel files. Users can easily upload, compress, and download their spreadsheets, with Sheetize simplifying the entire process with a clear interface and quick processing. Despite its straightforward user experience, the tool doesn’t compromise on quality, ensuring your compressed files remain as accurate and comprehensive as before.

12.1 Pros

• Efficient Compression: Sheetize excels in reducing file sizes while ensuring data quality remains consistent.
• Ease of use: The tool’s interface is straightforward, making it easy to navigate even for first-time users.
• No Installation Necessary: The tool is accessible online, eliminating the need for local installations and offering flexibility to the users.

12.2 Cons

• Online Only: The lack of an offline mode or desktop application can limit use scenarios.
• Internet Requirement: Users need a stable internet connection to effectively use this platform.
• Limited File Type Support: Specializing in Excel, the tool may not offer support or efficiency in compressing other file types.

13. Summary

In this section, we summarize the key aspects of the tools compared above to provide an overview that should assist potential users in making an informed decision when selecting an Excel file compression tool. Following this, we also make our recommendation based on various needs.

13.1 Overall Comparison Table

Tool	Features	Ease of Use	Price	Customer Support
WeCompress Online File Compressor	Online, compresses multiple file types, no installation required	High	Free	Online assistance
ClipCompress Compress Excel Files	Compresses Multi-file, online service, no sign-up required	High	Free	Online forum
FileFormat Compress Excel File	Online, dedicated to Excel, ad-free	High	Free	Email support
NXPowerLite Desktop	High compression rate, wide file-type support, offline availability	Medium	Paid	Email support
FILEminimizer Office	Offline, wide file-type support, high quality	Medium	Paid	Email support
Aspose Compress Excel files	Web-based, multi-file support, secure	High	Free	Online forum and email support
PdfCandle Compress Excel File	Web-based, simple interface, quality compression	High	Free	Email support
CloudPresso Compress Excel File	Web-based, multi-file support, secure	High	Free	Email support
ReduceFileSize Excel Compressor	Web-based, multi-file support, high quality compression	High	Free	Email support
pdfFiller Compress Excel File	Web-based, multi-functional, secure	High	Paid	Email and phone support
Sheetize Compress Excel File	Web-based, excel-focused, easy to use	High	Free	Email support

13.2 Recommended Tool Based on Various Needs

Based on various needs, different tools may be more suitable. For those seeking convenience and simplicity, web-based solutions like WeCompress, CloudPresso, and pdfFiller provide easy-to-use interfaces with no software installation required. For users needing to frequently compress files and preferring an offline solution, a desktop application like NXPowerLite or FILEminimizer would be beneficial. In terms of price, most services offer free solutions, but for more complex needs and additional features, paid services like NXPowerLite, FILEminimizer, and pdfFiller offer more comprehensive functionality.

14. Conclusion

In the final analysis, compressing Excel files is a critical need, especially for those dealing with large datasets. With the plethora of tools available, it can be a daunting task to choose the best one for your particular needs.

14.1 Final Thoughts and Takeaways for Choosing a Compress Excel File Tool

When choosing an Excel file compression tool, it’s important to consider your primary needs. If you require high quality, choose a tool that guarantees minimal data loss during compression. If you prefer convenience and accessibility, an online tool might be the best fit. For users who often work without reliable access to the internet, a desktop application would be the go-to choice.

Ultimately, the best tool is the one that provides a balance of quality, accessibility, ease of use, and reasonable pricing. User-friendly interface, secure platform, and responsive customer support are also important aspects to consider. Always remember that the choice of a tool could greatly impact your efficiency and productivity, so make an informed decision.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a superior tool to convert OST to PST files.