10 Best Export MSSQL to Excel Tools (2024) [FREE DOWNLOAD]

Software Reviews, SQL Server Solutions April 18, 2024

1. Introduction

The interaction between data management systems such as Microsoft SQL Server (MSSQL) and data analysis tools like Excel is a common practice in the modern digital world. These two platforms speak different data languages, hence the need for a bridge that ensures smooth data exchange. This bridge is often in the form of an Export MSSQL to Excel tool.

1.1 Importance of Export MSSQL to Excel tool

The core function of an Export MSSQL to Excel tool is to convert database files from the MSSQL format to Excel’s compatible format efficiently. This conversion facilitates easy data manipulation, analysis, and visualization using Excel’s robust functionality, hence enhancing data-driven decision-making processes.

In other words, converting MSSQL to Excel enhances the versatility of data, as it allows users to explore various tools available on Excel such as pivot tables, charts, and statistical functions for advanced data analysis. This advantage encompasses both users with basic knowledge in data analysis and advanced power users seeking to harness the full potential of their data.

1.2 SQL Server Recovery Tool

If the tool cannot convert your SQL Server database, then your database may be corrupt and you need to use a tool to recover SQL Server database, such as DataNumen SQL Recovery:

1.3 Objectives of this Comparison

With several Export MSSQL to Excel tools available in the market, it can be challenging to choose the one that perfectly fits your needs. The primary purpose of this comparison is to help potential users navigate through this plethora of tools by offering in-depth insights into different export tools, their pros, and cons.

This guide will evaluate tools based on factors such as ease of use, speed and efficiency of conversion, quality of output, additional features, as well as cost. With this knowledge, users would be well-equipped to make informed decisions when selecting an Export MSSQL to Excel tool.

2. SQLBackupAndFTP SQL to Excel Converter

SQLBackupAndFTP SQL to Excel Converter is a sophisticated tool designed to export and backup your SQL Server databases to Excel. It stands out due to its simplicity and user-friendliness, which makes it appealing to both professional developers and beginners. The tool supports automation, enabling users to set up scheduled tasks for hassle-free database management.

This tool provides a seamless way to convert SQL data into Excel spreadsheets. It can be used to carry out scheduled backups of SQL Server and SQL Server Express databases, any part of which can then be exported to an Excel file. It also allows users to run tasks manually or automatically, providing a great deal of flexibility in when and how the backups and conversions are performed.

2.1 Pros

Task automation: The user can schedule automatic backups and exports, which increases productivity by saving time and minimizing room for error.
User-friendly: Its straightforward interface aids in usability, allowing even novice users to perform operations easily.
Compression and Encryption: It offers the ability to compress and encrypt backup files, adding an additional layer of security to your data.
Email confirmation: After each backup, users receive an email confirmation, ensuring they are aware of the backup status.

2.2 Cons

Cost: While there’s a free version of SQLBackupAndFTP, to unlock the full range of features such as high-speed backups, premium customer support, and multiple job execution, users have to purchase the professional version.
Limited control over backups: Although the tool does a great job overall, it offers less granularity and control over backups compared to some other tools on the market.

3. DBConvert SQL Server to Excel

DBConvert SQL Server to Excel is a reliable, flexible tool that expedites the process of exporting your SQL Server databases to Excel. It prides itself on its robust functionality and wide range of customization options that cater to both novice and experienced users.

DBConvert for SQL Server to Excel is a robust software aimed at helping individuals and enterprises convert their SQL server data into Excel file formats efficiently. Its adaptability allows it to handle a variety of use cases, including converting individual tables and entire database schemas. It supports MS SQL, MySQL, Oracle, PostgreSQL, and SQLite databases, and it can also help prevent data duplication during the conversion process.

3.1 Pros

Multifunctional: The software not only converts data but also migrates indexes, primary keys, and relations between tables.
High compatibility: Users can import SQL to various Excel versions, making it a versatile tool for different users.
Filters: DBConvert has built-in filters that enable users to segment and convert only the desired subsets of data.
Prevents data duplication: It has mechanisms in place to prevent duplicate entries during the conversion process, ensuring data integrity.

3.2 Cons

Interface learning curve: Some users might find the user interface a bit complex, requiring a learning curve to get used to it.
Limited automation: The customization options, although plentiful, may not completely meet the needs of users who require thorough automation for their conversion processes.

4. ASPOSE Convert SQL to EXCEL Online

The ASPOSE Convert SQL to Excel Online tool is an efficient web-based utility aimed at transforming MS SQL Server data into Excel files without any software installation. It’s designed for seamless usage, whether you’re on the go or in the comfort of your workspace.

ASPOSE offers an online platform for end-users to convert SQL databases to Excel spreadsheets seamlessly. It supports the conversion of database files to multiple Excel formats while preserving the original data formatting and table structures. The tool is web-based, which means users don’t have to install anything on their computers.

4.1 Pros

Webs-based utility: Being online, it can be accessed and used anywhere and anytime, which adds to its convenience.
Supports multiple Excel formats: It is capable of exporting to numerous Excel formats including XLS, XLSX, and CSV which provides versatility.
Secured: Privacy is assured as all uploaded files are deleted from the server post conversion.
No installation required: This platform reduces the hassle of downloading and installing software on your system.

4.2 Cons

Internet-dependent: The necessity for an internet connection could be a limitation in environments where access is restricted or unreliable.
Lacks extensive features: Compared to some desktop applications, it may lack some comprehensive capabilities for more advanced manipulation of data.
No batch processing: It lacks the ability to process multiple files at once, which might limit its efficiency for large scale tasks.

5. GroupDocs Online SQL to XLS Converter

The GroupDocs Online SQL to XLS Converter is an effective web-based utility ideal for converting SQL databases to Excel files in a hassle-free manner. Its easy-to-use interface simplifies the conversion process, making it suitable for users looking for quick and straightforward conversion solutions.

GroupDocs caters to businesses and individuals that require quick and uncomplicated SQL-to-Excel conversions, without the need for extensive customization or specialized software. While the tool maintains a focus on simplicity, it ensures high-quality conversions, making sure data integrity is preserved during the process.

5.1 Pros

Simple to use: Its lean interface and straightforward functionality makes it easy for users of all experience levels.
No software required: As a fully online tool, it saves users from the need to download and install any software.
Data security: Files uploaded for conversion are automatically deleted from the server after processing, ensuring user data privacy.
Quality conversions: Despite its simplicity, the tool guarantees high-quality conversions, preserving the original SQL database structure in the process.

5.2 Cons

Internet requirement: Being a web-based tool, it needs an active internet connection for operation, which might not be ideal in situations with poor connectivity.
No advanced features: Some users may miss comprehensive features and customization oriented towards advanced database conversion tasks.
Single file processing: It operates on one file at a time, which might not be time-efficient for bulk database conversions.

6. TableConvert SQL to XLS

TableConvert SQL to XLS is a web-based converter that specializes in delivering high-quality SQL to Excel conversions. It offers an effective solution for those in need of converting SQL queries or SQL Server data into Excel format.

tableConvert prides itself on offering a straightforward and effective solution for SQL to Excel conversions. It provides an intuitive user interface that allows users to paste SQL queries or upload SQL files, which can then be easily converted into an Excel file format. It is an online software, thus eliminating the need for any installations.

6.1 Pros

Easy to use: With its uncomplicated interface, users can navigate and perform conversions effortlessly.
Quality Assurance: tableConvert maintains the integrity and structure of the data during the conversion process.
Web-based: Being online, it does not require any downloads or software installations.
Enhanced Security: It follows strict privacy protocols and assures user data is protected and deleted once the conversion is completed.

6.2 Cons

Dependent on Internet connectivity: As an online tool, the absence of a stable internet connection can affect its usability.
Limited Functionalities: It may not offer a wide range of additional features that some desktop tools provide, such as extensive customization or automation.
No Batch Processing: The lack of multiple file processing could potentially hinder efficiency when dealing with bulk conversions.

7. RebaseData Convert SQL to Excel

RebaseData Convert SQL to Excel is a web-based tool known for its ease of use and ability to efficiently convert SQL databases to Excel. It provides a platform where users can simply upload their SQL files and quickly get them converted to Excel.

RebaseData offers a straightforward option for individuals and businesses seeking to transform their SQL Server databases into a more manageable and easily understandable Excel format. To begin the process, users upload the desired SQL files, then the tool completes the conversion and provides a download link for the Excel file.

7.1 Pros

Ease of use: The uncomplicated interface and process make it extremely user-friendly.
Online access: Being a web-based tool, it can be used anywhere at any time, given internet access.
Data privacy: Adhering to strong security principles, all files are deleted from the server after the conversion process.
Quality conversion: The tool ensures the structure and integrity of the original data is preserved during conversion.

7.2 Cons

Relies on internet connection: It being an online tool, its efficacy is contingent upon a reliable internet connection.
Basic feature set: Some users might find the range of features limited, especially when compared to certain desktop software counterparts.
Bulk conversion limitations: The lack of batch conversion feature could affect efficiency for users in need of converting multiple files concurrently.

8. Conholdate SQL to Excel Converter

Conholdate SQL to Excel Converter is an online platform that provides a straightforward and swift means to convert SQL databases to Excel. Aimed at streamlining the data conversion process, it offers a user-friendly solution for rapid SQL to Excel transformations.

Conholdate SQL to Excel Converter is an easy-to-use online tool, allowing users to simply upload their SQL files for conversion to Excel format. With its sleek web interface, users can navigate and execute conversions with minimal hassle. No need to install or configure any software; all you need is access to the internet.

8.1 Pros

Simplicity: The clean, uncomplicated interface makes it easy for users to get their tasks done with minimum technical know-how.
Web-based: As a purely online tool, it eliminates the need for software installations and can be accessed from any device with internet connectivity.
Data security: The tool adheres to high standards of data privacy, deleting all uploaded and converted files from their servers after processing.
Good quality conversions: The tool ensures the integrity of data during conversion, maintaining original formatting and structure.

8.2 Cons

Dependent on Internet: As is common with all online tools, the functionality can be hampered in scenarios where internet connectivity is poor or unreliable.
Basic functionalities: It may not provide some of the extensive features available in more comprehensive desktop software.
No batch processing: Users looking to convert multiple SQL files simultaneously might find this tool less efficient due to its lack of batch processing capabilities.

9. BeautifyConverter Online SQL to Excel Converter

BeautifyConverter Online SQL to Excel Converter is a fully online tool that offers a convenient platform for transforming SQL databases into Excel spreadsheets. Appreciated for its simplicity, it’s a suitable option for users in need of a no-fuss conversion platform.

BeautifyConverter provides an easy-to-navigate online interface for converting SQL files into Excel format. Users start by uploading or entering SQL data on the platform, then with just one click, the SQL data is processed and converted into Excel. No installations or downloads are needed, just a reliable internet connection.

9.1 Pros

User-friendly: Its clear and intuitive design allows users of all skill levels to accomplish conversions swiftly and easily.
No installation required: Being a web-based tool, it can be accessed from any device, freeing users from the need to install or update any software.
Secured: To protect user data, files are deleted from the company’s server soon after the conversion is complete.
Instant conversions: With a user-friendly interface, conversions are accomplished quickly, saving users precious time.

9.2 Cons

Internet-dependent: Like any other online tool, a stable and fast internet connection is a prerequisite for smooth operation.
Basic functionality: While this tool excels in simplicity, it might not meet the needs of users in search of more advanced database conversion features.
No batch conversions: The lack of an option to process multiple files simultaneously may slow down work pace for users with large amounts of data to convert.

10. Edchart Online SQL to Excel Converter

Edchart Online SQL to Excel Converter is another web-based SQL to Excel conversion application. Known for its comfortable user experience and quick conversion speeds, it’s a solid choice for users requiring a straightforward conversion tool.

Edchart Online SQL to Excel Converter provides a simple, streamlined platform for converting SQL databases to Excel. To use this tool, users upload their SQL data, and the tool processes and converts the data into a downloadable Excel file. The easy-to-use platform doesn’t require any downloaded software and can be accessed anytime and anywhere with internet connectivity.

10.1 Pros

Straightforward usability: The tool’s uncomplicated design allows for quick and stress-free exchanges from SQL to Excel.
Online tool: As a web-based tool, it doesn’t necessitate any software or application installations, boosting convenience.
Secure: Respecting user privacy, all files uploaded for conversion are deleted after the operation to ensure data security.
Quick conversion: The platform does conversions swiftly, allowing users to save considerable time.

10.2 Cons

Requires internet: As an online tool, it necessitates a stable internet connection to function optimally.
Basic feature set: The tool, while efficient, may lack some advanced conversion features provided by other alternatives.
No multiple file processing: For users needing to convert large quantities of files concurrently, they might find the tool less efficient due to the absence of batch processing capabilities.

11. MyFreeOnlineTools SQL to Excel Converter

MyFreeOnlineTools SQL to Excel Converter, true to its name, is a free online tool that facilitates the conversion process of SQL to Excel. It promises a user-friendly interface and efficient conversions.

MyFreeOnlineTools SQL to Excel Converter is a free online tool primarily designed for converting SQL data to Excel. With its user-friendly interface, users just need to paste their SQL data into the provided text box, and within moments, their SQL data is converted to Excel format. Accessibility and simplicity are the keynotes of this tool.

11.1 Pros

Cost-effectiveness: The major perk of this tool is that it is completely free of cost.
User-friendly: With a clear and simple interface, the conversion process is straightforward.
Web-based: As it’s an online tool, there’s no need for any software downloads or installations.
Real-time conversion: It allows users to view conversion results in real-time, adding a layer of convenience.

11.2 Cons

Depends on internet connectivity: Being an online tool, it requires a stable internet connection to function smoothly.
Limited feature-set: This tool may lack some advanced features that are available in other paid or more sophisticated counterparts.
No support for bulk conversions: The tool doesn’t offer batch processing capabilities, which could be a setback when dealing with multiple files.

12. Summary

In this fast-paced world, having the right tool for quick and efficient database conversion is crucial. Moreover, understanding the key differences among various SQL to Excel converters empowers one to make an informed choice tailored to their specific needs.

12.1 Overall Comparison Table

Tool	Features	Ease of Use	Price	Customer Support
SQLBackupAndFTP SQL to Excel Converter	Task automation, Compression and Encryption, Email confirmation	Easy	Free basic version, Paid pro version	Premium support for pro users
DBConvert SQL Server to Excel	Multifunctional, High compatibility, Built-in Filters	Moderate	Paid	Available
ASPOSE Convert SQL to EXCEL Online	Web-based utility, multiple Excel formats support	Easy	Free	Limited
GroupDocs Online SQL to XLS Converter	Simple to use, no software required	Easy	Free	Limited
tableConvert SQL to XLS	Easy to use, Web-based, Quality Assurance	Easy	Free	Limited
RebaseData Convert SQL to Excel	Easy to use, Online access, Data security	Easy	Free	Available
Conholdate SQL to Excel Converter	User-friendly, No installation required	Easy	Free	Available
BeautifyConverter Online SQL to Excel Converter	User-friendly, No installation required, Secure	Easy	Free	Limited
Edchart Online SQL to Excel Converter	Straightforward usability, Online tool, Secure	Easy	Free	Limited
MyFreeOnlineTools SQL to Excel Converter	Cost-effective, User-friendly, Web-based	Easy	Free	Limited

12.2 Recommended Tool Based on Various Needs

The choice of the right tool will depend on specific user needs. For cost-conscious users who need basic conversion functionality, MyFreeOnlineTools SQL to Excel Converter or BeautifyConverter are recommended due to their free-of-cost services. SQLBackupAndFTP and DBConvert offer more advanced functionalities, ideal for power users. Meanwhile, users needing high-quality immediate conversions with no software installation might prefer web-based platforms like ASPOSE or Conholdate.

13. Conclusion

13.1 Final Thoughts and Takeaways for Choosing an Export MSSQL to Excel Tool

It’s evident that there is a wide array of SQL to Excel tools available today, each with its unique strengths and weaknesses. While some concentrate on delivering a broad range of features and customizations, others focus on ease of use, cost efficiency, or ensuring you can work in a hands-free, online environment.

The decision to choose one tool over the other should depend on a combination of factors that are most critical to your needs. You should consider factors such as the complexity of the datasets you will work with, whether you need the tool for occasional or regular use, your budget, the level of customer support you expect, and the importance of additional features like automation, bulk operations, and data security provisions.

In conclusion, take the time to understand your specific requirements and match them with the most suitable SQL to Excel converter. A well-informed decision will not only streamline your database operations but will also enhance productivity and efficiency.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including product to repair Word file.